Transactions

Transactions

Overview

Actions

Field Descriptions

Availability
  • Standard
  • Professional
  • Enterprise

Overview

Use the Transaction module to document movement of money in and out of accounts such as contributions to retirement plan accounts or required withdrawals.

Actions

Follow the instructions below to perform tasks such as creating, editing, and exporting Transaction records.

To…

Then…

Create a Transaction record

  1. Access the Transaction Create form using one of the following:
    • Click Accounts > Transactions > Create Transaction from the Navigation menu.
    • Click Create New on the Transactions List View.
  2. Complete the Transaction Create Form. See Field Descriptions for information about each field. Fields that have an asterisk (*) are required; you must enter data in the field to save the record.
  3. Click Save to save the record and view its detail page, or click Cancel .

Display a list of Transactions

Click Accounts > Transactions > View Transactions.
The Transactions List View displays.

Display the details for a transaction

Click the name in the Transactions List View.
The Transaction Detail View displays.

Edit transaction information

  1. Access the Transaction Edit View by doing one of the following:
    • Click Edit in the Transaction Detail View.
    • Click the edit icon (pencil) associated with the record in the Transactions List View.
  2. Update the information. See Field Descriptions for information about each field.
  3. Click Save to update the record.

Suppress one or more Transaction records

  1. In the Transactions List View, click the Selection box associated with the record(s) you want to suppress.
  2. Click Suppress.
    A confirmation box displays.
  3. Click OK.
    The records are suppressed.

You can also suppress a single record by clicking Suppress on the Transaction Detail View.

Update information related to multiple Transactions

  1. In the Transactions List View, click the Selection box associated with the records you want to update.
  2. Click Mass Update in the Actions dropdown.

For more information, see Editing and suppressing multiple records.

Duplicate Transaction information

Click Duplicate in the Transaction Detail View. Duplication is a convenient way of creating a similar transaction. You can change and save the information in the duplicate record to create a new record.

Find and merge duplicate records

Follow the instructions in Merging duplicate records.

Export records

  1. In the Transactions List View, click the Selection box associated with the records you want to export.
  2. Click Export in the dropdown and follow the instructions in Exporting data.

Field Descriptions

Fields that have an asterisk (*) are required; you must enter data in the field to save the record.

Account

Click the account related to this transaction on the Accounts Popup List View (displays upon clicking the Selection arrow) or the list of Accounts matching the character(s) you enter.

Assigned to

By default, the record is assigned to the creator of the Transaction record. To change the assignment, click the user on the Users Popup List View (displays upon clicking the Selection arrow) or the list of users matching the character(s) you enter.

Related Account

Enter details about the destination account if money was moved from one account to another.

Related Account Number

Reenter the related account number if money was moved from one account to another.

Transaction Date

Click on the Date Selector the date of the transaction.

Transaction Source

Reenter the source of the transaction data such as a portfolio management system.

Transaction Type

Click the type of transaction that occurred such as a contribution or withdrawal.

Transaction Status

Reenter the current status of the transaction such as pending or posted.

Description

Enter additional details about the Transaction

Teams*

By default, your private team is assigned as the primary team. To change the primary team assignment, click the team on the Teams Popup List View (displays upon clicking the Selection arrow) or the list of teams matching the character(s) you enter.

To assign additional teams to the Transaction, click add (+) and click the team as described above. For more information on assigning teams, see Assigning Users and Teams to Records.

This is a mandatory field.

Transaction Details section

Gross Amount

Enter the gross amount of the transaction.

Distribution Type

Enter Grossif no withholding will be taken. Enter Net if taxes will be withheld.

Federal Withholding Amount

Enter the amount withheld for federal taxes.

Federal Withholding Percent

Enter the percent withheld for federal taxes.

State Withholding Amount

Enter the amount withheld for state taxes.

State Withholding Percent

Enter the percent withheld for state taxes.

Advisor Fee

Enter the advisor fee if one is associated with this transaction.

State

If state tax is withheld, enter the state abbreviation.

Custodian Fee

Enter the custodian fee if one is associated with this transaction.

Net Amount

Enter the net amount of the transaction after taxes and fees.

Settings section

Count Toward Withdrawal Rate

Click the checkbox if this transaction is a typical withdrawal that supports normal spending, and is not for an unusual expense.

Count Toward Annual Contributions

Click the checkbox if this transaction is a contribution to a retirement plan that counts toward the client's annual contributions.

Count Toward RMD

Click the checkbox if the transaction is a withdrawal that counts toward the client's required minimum distributions.

Sent to Address of Record

Click this checkbox if this transaction is a withdrawal and it was mailed to the address of record by the account's custodian.

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