Cash Flow

Cash Flow

Overview

Actions

Field Descriptions

Availability
  • Standard
  • Professional
  • Enterprise

Overview

Use the Cash Flow module to document a client’s income and expenses.  A cash flow statement is also referred to as a "savings and spending plan" or a budget.

Actions

Follow the instructions below to perform tasks such as creating, editing, importing, and exporting Cash Flow records.

To…

Then…

Create a Cash Flow record

  1. Access the Cash Flow Create form using one of the following:
    • Click Goals & Objections > Cash Flow > Create Cash Flow from the Navigation menu.
    • Click Clients > View Clients on the Navigation menu, click the related Client to view its Cash Flow sub-panel, and then click Create on the Cash Flow Actions dropdown.
  2. Complete the Cash Flow Create Form. See Field Descriptions for information about each field. Fields that have an asterisk (*) are required; you must enter data in the field to save the record.
  3. Click Save to save the record and view its detail page, or click Cancel .

Display a list of Cash Flow records

Click Goals & Objectives > View Cash Flow.
The Cash Flow List View displays.

Display the details for a Cash Flow record

Click the cash flow in the Cash Flow List View.
The Cash Flow Detail View displays.

Edit cash flow information

  1. Access the Cash Flow Edit View by doing one of the following:
    • Click Edit in the Cash Flow Detail View.
    • Click the edit icon (pencil) associated with the Cash Flow record in the Cash Flow List View.
  2. Update the cash flow information. See Field Descriptions for information about each field.
  3. Click Save to update the record.

Suppress one or more Cash Flow records

  1. In the Cash Flow List View, click the Selection box associated with the record(s) you want to suppress.
  2. Click Suppress.
    A confirmation box displays.
  3. Click OK.
    The records are suppressed.

You can also suppress a single record by clicking Suppress on the Cash Flows Detail View.

Update information related to multiple Cash Flow records

  1. In the Cash Flow List View, click the Selection box associated with the records you want to update.
  2. Click Mass Update in the Actions dropdown.

For more information, see Editing and suppressing multiple records.

Duplicate cash flow information

Click Duplicate in the Cash Flow Detail View. Duplication is a convenient way of creating a similar cash flow. You can change and save the information in the duplicate record to create a new record.

Find and merge duplicate records

Follow the instructions in Merging duplicate records.

Import Cash Flow records

  1. Click Goals & Objectives > Import Cash Flow from the Navigation menu.
  2. Follow the instructions in Importing data.

Export records

  1. In the Cash Flow List View, click the Selection box associated with the records you want to export.
  2. Click Export in the dropdown and follow the instructions in Exporting data.

Field Descriptions

Fields that have an asterisk (*) are required; you must enter data in the field to save the Cash Flow record.

Client*

Click the client associated with this Cash Flow. This is a mandatory field.

Assigned to

By default, the record is assigned to the creator of the Cash Flow record. To change the assignment, click the user on the Users Popup List View (displays upon clicking the Selection arrow) or the list of users matching the character(s) you enter.

Cash Flow Name

Describe the client’s Cash Flow such as “2013 Budget.”

Year

Enter the year to which this Cash Flow applies.

File

If a spreadsheet was used to calculate the client’s cash flow, select it here.

Date Prepared*

On the Date Selector click the date the Cash Flow was prepared. This is a mandatory field.

Description

Enter additional details about the Cash Flow.

Teams*

By default, your private team is assigned as the primary team. To change the primary team assignment, click the team on the Teams Popup List View (displays upon clicking the Selection arrow) or the list of teams matching the character(s) you enter.

To assign additional teams to the Cash Flow, click add (+) and click the team as described above. For more information on assigning teams, see Assigning Users and Teams to Records.

This is a mandatory field.

Income & Expense Details section

Income per Month

Enter the gross income earned by the client.

Savings per Month

Enter the amount of money saved or invested.

Fixed Expenses per Month

Enter the amount of money devoted to expenses that do not change over the short term, such as loan payments.

Variable Expenses per Month

Enter the amount of money spent on expenses that fluctuate.

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